The Meeting was called to order at 9:09 a.m. by President Tim Cole.
26 members were in attendance.
Minutes of the last annual meeting were read and approved.
A report was given by Michael Swartzon, the SMC of the undergraduate chapter. He reported that the house is in good standing, both with the University and National. Mark Wagner was fired and a new cook has been hired. Rush is going well. In addition, two members of the house are on the IFC Executive Board. The SMC also reported on the new North Campus and the proposed New West Campus, as well as the new anti-hazing regulations being developed by the IFC. Also, there are currently no code problems with the City.
A report was given by the THC of the undergraduate chapter.
No report was given by Alpha Theta Treasurer Steve Amador, who was unable to attend due to illness.
A report by Tim Cole, President, was given. He reported that Wade Girard of Capital Resource Group had planned to be present at the meeting to make a presentation concerning a capital improvement fundraiser. However, his flight was cancelled.
Ken Hull gave a report on Reunion Weekend. The wine and cheese reception at the house was successful and well attended.
A general discussion was held concerning Homecoming and the email network.
Report on the CornellPike Education Foundation given by Ralph Olivier. There is approximately $5000 in the fund, consisting mostly of funds given by Bob Sproule in memory of Art Stahlman. The plan remains to turn the fund over to National when it reaches $10,000, the minimum they will accept.
A motion was made and passed that all official acts of the Officers, Directors, and Trustees of the Corporation during the previous year be ratified and approved.
The meeting was opened to nominations for Director to succeed Ken Hull, whose term expired today. Ken Hull was nominated. A motion was made and passed that nominations be closed. Motion passed that the Ken Hull be elected by acclamation. Ken Hull was elected.
The meeting was opened to nominations for Director to fill the vacancy created by the resignation of Steve Gal. Marco Boyce and Scott Pobiner were nominated. A motion was made and passed that nominations be closed. Motion was made and passed that vote be by show of hands. Marco Boyce was elected.
The meeting was opened to nominations for Trustee of the Hugh Gibbs Capital Improvement Fund to succeed Chuck Smith, whose term expired today. Chuck Smith was nominated. A motion was made and passed that nominations be closed. Motion passed that he be elected by acclamation. Chuck Smith was elected.
Jeff Milhalakis was re-appointed Undergraduate Member-at-Large of the Capital Improvement Fund.
Unfinished Business:
A general discussion was held concerning fundraising. National has agreed to loan Alpha Theta $20,000 for a feasibility study, to be personally guaranteed by individual Alumni. General discussion followed concerning the need to build the active Alumni base prior to the fundraising. A motion was made and passed to authorize the Board of Directors to move forward with the feasibility study.
New Business:
General discussion concerning appointing an undergraduate financial representative to coordinate with Alpha Theta on fundraising.
A report was given at this time by THC Dan Lachs.
A report was given by Jeff Mihalakis on the Capital Improvement Fund. Due to lack of funds, the only project which as been done is improvements to the bar area. Also, the furnace will have to be replaced before the next academic year.
There being no further business, the meeting adjourned at 10:55 am.
Respectfully Submitted,
David S. Miles, Secretary
The Meeting was called to order at 10:56 a.m. by President Tim Cole.
Directors Cole, Hull, Eno and Boyce were present, and Miles, Secretary.
Minutes of the directors' meeting of 2001 were read and approved.
The proposed feasibility study was discussed. It was agreed among the board that an attempt would be made to meet with Wade Girard of Capital Resource Group via conference call.
The following were elected officers of the corporation:
President - Cole
Vice President - Hull
Secretary - Miles
Treasurer - Amador
Alumni Relations - Eno
Ralph Olivier was appointed Beta Theta representative for the PiKA House Summit.
The sensitivity of the smoke alarm system and the condition of the house were discussed.
The continuing problem of keeping recent graduates active in alumni affairs was discussed. Since the Alpha Theta Fraternity is often identified exclusively as the house owning corporation, not as an alumni association, and is not recognized by National as such, a motion was made and passed to establish a new New York Not for Profit Corporation to be named "Beta Theta Alumni Association, Inc." to take over responsibility for alumni affairs. The new corporation will have the same initial officers and directors as Alpha Theta, until the first annual meeting.
There being no further business, the meeting adjourned at 11:55 a.m.
Respectfully submitted,
David S. Miles, Secretary
by Michael Herrick, Matterform Media
